Digitise and automate your workflows
Gain better control over your processes, reduce manual work and let your systems work together.
Remove manual processes and let your systems work together.
Many organisations still rely on processes that involve manual tasks, spreadsheets, emails, documents and information that needs to be moved between different systems.
This creates unnecessary administration, duplicate work and processes that depend on the right person doing the right thing at the right time.
Dynacube helps organisations digitise and automate their workflows.
We analyse how you work today and develop solutions that connect people, processes and existing systems.
The result is simpler workflows, better control and more time for your core business.
Does this sound familiar?
Many organisations come to us because:
- The same information is entered into several different systems
- Excel spreadsheets are used to manage important business processes
- Information is manually passed between different people
- Too much administration takes place through email
- Documents need to be reviewed and approved manually
- Reports are manually compiled from several systems
- Employees need to work in multiple systems to complete a single task
- Information needs to be transferred between legacy and modern systems
- Existing ways of working no longer scale with the organisation
- Important processes depend on individual employees
You do not always need to replace your existing systems.
Through integrations, automation and tailored applications, we can instead make your systems work together.
How we can help
Digitisation of business processes
We map how a process works today and identify where it can be simplified, improved or digitised.
This can include:
- Case management
- Customer registration
- Membership administration
- Orders
- Applications
- Document management
- Wuality assurance
- Reporting
- Project administration
- Internal approvals
The goal is to create a clear digital workflow where users can easily follow the process from beginning to end.
Automation of manual work
Recurring administrative tasks do not always need to be performed manually.
We can automate processes such as:
- Document generation
- Emails and notifications
- Notifieringar
- Transferring information between systems
- Report generation
- Data imports and exports
- Checks and validations
- Creation of cases and tasks
- Reminders
- Scheduled processes
Automations can run in the background and be triggered automatically when something happens in one of your systems.
Integration between systems
Most organisations use several systems that do not naturally communicate with each other.
We build integrations and API solutions that allow information to move automatically between systems.
This can include integrations between:
- Business systems
- CRM platforms
- Accounting systems
- Membership systems
- Websites
- E-commerce platforms
- Document management systems
- Microsoft 365
- External APIs
- Internal databases
This reduces duplicate data entry and helps ensure that information is kept consistent across the organisation.
Tailored internal business systems
When standard software does not fit the way your organisation works, we can develop a tailored system or internal web application.
Users can, for example:
- Manage cases
- Search for information
- Administer customers or members
- Access information from several systems in one place
- Manage documents
- Follow the status of processes
- Approve workflows
- Create reports and statistics
The system is built around your processes rather than forcing your organisation to adapt to a standardised system.
From manual process to digital workflow
A typical process today might look like this:
After digitisation, the same process could instead become:
How we work
We map the process
Together, we review how the process works today.
Which people are involved?
Which systems are used?
Where does manual work occur?
Which steps take the most time?
We identify improvements
We identify which parts of the process can be:
- Automated
- Simplified
- Integrated
- Digitised
- Removed entirely
We design the solution
We then design a digital workflow that fits your organisation and your existing IT environment.
The solution may consist of integrations, automation, APIs or a completely new web application.
We develop and integrate
We build the solution and integrate it with the relevant systems, services and data sources.
The result is a reliable solution that works with your existing environment and can evolve as your needs change.
We give you back control
We design our solutions to give you back control over your processes, systems and data.
The solution is built to give your organisation the freedom to manage and develop it over time, while we remain available when you need support, improvements or further development.
Start with one process
Digitisation does not have to mean launching a large IT project.
Often, the best approach is to start with one process that currently requires a significant amount of administrative work.
Together, we can identify:
- Which steps can be automated
- Which systems can be connected
- Which information can be reused
- Where duplicate work can be eliminated
- How the process can be made easier for users
From there, the solution can be expanded step by step.
Do you have a process that still relies on spreadsheets, email and manual work?
Tell us how the process works today. We can help you explore how it can be digitised, automated and integrated with your existing systems. Contact Dynacube and take the first step towards simpler workflows and greater control.
